Thursday, July 7, 2022
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How To Contact a Foreign Supervisor

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Greetings, Students This post is for you if you plan to contact foreign academics for a postgraduate position in their lab or if you have previously emailed a number of professors but have not received a positive response. Continue reading.

Here are some valuable tips for you. I am hopeful they will be useful to you

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1. Prioritize quality over quantity. Instead of sending a huge number of poorly written emails, send a small number of high-quality emails. To accomplish this, you must devote a significant amount of time to each and every email.

2. Send each professor a separate email. Sending a blanket email to everyone is not a good idea. Demonstrate to the professor that you have put in the effort and are a serious contender.

3. Only email a professor if your research interests are similar to his or her work OR if you can demonstrate a strong interest in and understanding of the professor’s field of study.

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4. Always check the professor’s website before emailing to see what research he or she is currently working on. It won’t help if you express an interest in a field where the professor worked 20 years ago.

5. Doing appropriate homework before sending an email is the most significant factor. Read at least one of the professor’s papers three times and consider the following questions: how does this work relate to your previous research, what can you add to this work to make it more effective, what new methods/techniques can be applied, why do you find this research work compelling, and so on. Please keep in mind that the more homework you complete, the more likely you are to impress your professor.

After Finishing Home Work

6. Now that you’ve finished your homework, it’s time to write the email. Follow the following guidelines:

A. After the salutations, give a quick introduction of yourself and the goal of your email.

B. Cite the professor’s papers to demonstrate your interest in his or her work. Make an effort to employ the same terminology that the lecturer uses in his or her publications. It’s usually a good idea to come up with a novel and realistic proposal to attract the professor’s attention.

C. Using your previous experience, briefly describe how you may be a valuable addition to the professor’s lab.

D. End your email by expressing your want to work in the professor’s lab.

E. Send the email with your CV attached. Please keep in mind that the email should be short and sweet.

F. If a professor declines to give you a post, respond politely and express gratitude for his or her time. If a post at the professor’s lab becomes available in the future, you can expect a call from him.
Please keep in mind that finding a sponsored position is a difficult endeavor, and you should never give up hope even if you don’t receive a positive response. You will almost certainly receive an excellent deal if you are diligent in your search.

Bonus Tips

Prepare a solid research proposal (complete with an introduction, literature review, methodologies, timeline, desired outcomes, and references… Approximately 4 to 5 pages. Don’t go into too much detail. But only a high-level outline…), as well as a CV (do your best) and a motivation letter… You will, without a doubt, receive a positive response In Sha Allah.


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